Privacy notice

The ASLAN Hub website is hosted on the WordPress.com platform. The website content is our own, or is provided by our partners and contributors. The technology and support comes from WordPress.com, which is owned by Automattic, Inc. Their own privacy notice is available here: https://automattic.com/privacy-notice/. The parts that are most relevant for visitors to this website are featured below.

Some terminology

Site’ = a website hosted on WordPress.com, in this case ASLAN Hub

User’ = the Site’s administrator, contributor, author, or editor

Visitor’ = that’s you, the visitor to this Site; you can read published content and interact with the Site through features such as comments, “likes,” poll/survey responses, and follows.

Information Automattic collects about Visitors to its Users’ Sites

Automattic collects information about Visitors to its Users’ Sites in a few different ways–it collects certain information that Visitors provide to the Site, it collects some information automatically, and it collects any information that its Users provide to it about their Visitors.

Information a Visitor provides to Sites

Visitors provide information they type into a text field on a Site, like a comment field or a sign-up form. Users may also implement other ways to allow Visitors to provide information directly through their Sites, for example:

  • Follower and subscriber information: When a Visitor signs up to follow or subscribe to a Site, Automattic collects the sign-up information requested by the Site, which typically includes an email address.

  • Site comments: When a Visitor leaves a comment on a Site, Automattic collects that comment, and other information that the Visitor provides along with the comment, such as the Visitor’s name and email address.

  • PollDaddy Survey Responses: If a Visitor completes a poll, quiz, or other type of survey prepared by a User via Polldaddy.com, Automattic collects the Visitor’s responses to those surveys, and other information that the survey owner requires for a poll/quiz/survey response, like an e-mail address.

  • Other information entered on a Site: Automattic may also collect other information that a Visitor enters on a Site, such as a contact form submission, a search query, or Site registration.

Information that Automattic automatically (!) collects from Sites

Automattic, Inc automatically collects some information about Visitors to a Site. The information it automatically collects depends on which of its services the Site uses. There are some examples listed below:

  • Technical data from a Visitor’s computer and etcetera: Automattic collects the information that web browsers, mobile devices and servers typically make available about Visitors to a Site, such as the IP address, browser type, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information.

  • Visitor interactions: Automattic collects information about a Visitor’s interactions with a Site, including the “likes” and “ratings” left by Visitors to a Site.

  • Location information: Automattic may determine the approximate location of a Visitor’s device from the IP address. It collects and uses this information to, for example, tally for its Users how many people visit their Sites from certain geographic regions.

  • Information from cookies and other technologies: A cookie is a string of information that a Site stores on a Visitor’s computer, and that the Visitor’s browser provides to the Site each time the Visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on Sites. Automattic uses cookies and other technologies like pixel tags to help identify and track Visitors and Site usage, and to deliver targeted ads when ads are enabled. For more information about Automattic’s use of cookies and other technologies for tracking, including how Visitors can control the use of cookies, please see its Cookie Policy.

Other information provided to Automattic by Users

Automattic also collects any other information that Users provide about Visitors to their Sites. For example, a User may upload a directory or other information about Site visitors and customers to the “backend” administrative platform for managing the Site.

How Automattic uses Visitor information

Automattic uses information about Site Visitors in order to provide its services to Users and their Sites. Users may use its services to, for example, create and manage their Site, sell products and services on their Site, flag and fight comments from spammers, and collect information through polls, quizzes and other surveys.

In addition to the above, Automattic uses some information about Site Visitors who are also its Users as described in its Privacy Policy.

Automattic may also use and share information that has been aggregated or reasonably de-identified, so that the information could not reasonably be used to identify any individual. For instance, it may publish aggregate statistics about the use of its services.

How Automattic shares Visitor information

Automattic may share information collected about Visitors to Sites in the limited circumstances spelled out below:

  • Subsidiaries, employees, and independent contractors: Automatic may disclose Site Visitor information to its subsidiaries, its employees, and individuals who are its independent contractors that need to know the information in order to help it provide its services to Users and their Sites, or to process the information on its behalf. Automattic requires its subsidiaries, employees, and independent contractors to follow its Privacy Notice for information about Visitors that its shares with them.

  • Third party vendors: Automatic may share Site Visitor information with third party vendors who need to know this information in order to provide their services. This group includes vendors that help Automattic provide its services to Users and their Sites. Automattic requires vendors to agree to privacy commitments in order to share information with them.

  • Legal requests: Automattic may disclose Site Visitor information in response to a subpoena, court order, or other governmental request. For more information on how it responds to requests for information, please see its Legal Guidelines

  • To protect rights, property, and others: Automattic may disclose Site Visitor information when it believes in good faith that disclosure is reasonably necessary to protect the property or rights of Automattic, its Users, third parties, or the public at large. For example, if it has a good faith belief that there is an imminent danger of death or serious physical injury, it may disclose information related to the emergency without delay.

  • Business transfers: In connection with any merger, sale of company assets, or acquisition of all or a portion of Automattic’s business by another company, or in the unlikely event that Automattic goes out of business or enters bankruptcy, Site Visitor information would likely be one of the assets that is transferred or acquired by a third party. If any of these events were to happen, its Privacy Notice would continue to apply to Site Visitor information and the party receiving this information may continue to use this information, but only consistent with the Privacy Notice.

  • Information shared publicly: Information that Visitors choose to make public… is disclosed publicly. That means that information like Visitor comments and “likes” are all available to others, including information about the Visitor that is displayed in connection with a comment or “like” (such as a Visitor’s WordPress.com username and Gravatar). Automattic provide a “firehose” stream of public data (including comments) from Sites to provide that data to firehose subscribers, who may view and analyze the content, but do not have rights to re-publish it publicly. Public information may also be indexed by search engines or used by third parties.

Other Tools

Users’ Sites may contain ads from third party ad networks and advertisers, and its Users may integrate other tools and services on their Sites (such as Google Analytics and third party plugins). Automattic’s own Privacy Notice only covers its own collection of information, and does not cover the collection by any third party.

Ad networks and analytics providers may set tracking technologies (like cookies) to collect information about Visitors’ use of a Site and across other websites and online services, such as a Visitor’s IP address, web browser, mobile network information, pages viewed, time spent on pages, links clicked, and conversion information. This information may be used by those companies to, among other things, analyze and track usage, determine the popularity of certain content, and deliver advertisements that may be more targeted to Visitor interests. For more information about how to manage and delete cookies, visit aboutcookies.org, and for more information on interest-based ads, including information about how Visitors may be able to opt out of having their web browsing information used for behavioral advertising purposes, please visit aboutads.info/choices (US based) and youronlinechoices.eu (EU based).

Other Resources

You can read more about how Automattic’s products and services operate via the relevant links on this page. And you can follow its privacy.blog for more information about privacy and transparency at Automattic.